Skip to content

Finances

Timeline for Finances

Purchase Order - 1 week. A Purchase Order must be requested and approved for purchases to be made for your program. Once the finalized budget is signed, and all participating faculty and staff have registered their travel and forwarded the confirmation email to their UCF Abroad contact, a purchase order can be requested and approved in approximately one week.

Travel Advance - 10 days before program departure. Your travel advance includes 80% of your meal per diem and funding needed for items that can only be purchased with cash in-country. Details of the travel advance must be included in your final budget. Finance and Accounting will issue the deposit to your associated bank account on a Tuesday or Thursday pay cycle in the 10-day window.

Submitting Receipts - 10 business days. All program receipts must be submitted no later than 10 business days after return.
Reimbursement – 6-8 weeks. Once all receipts are received, UCF Abroad will process your reimbursement voucher, and send it to you within 2-3 weeks for review and signature. After signature, it is sent to Travel Payables in Finance and Accounting for final processing. Travel’s current processing time is approximately 6-8 weeks.

Resources

Receipt Keeping and Reimbursement Guidelines
Quick Reference Guide
Travel Manual