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Short-term Program Proposal

Thank you for your interest in leading a study abroad program during the 2020 spring or summer semester. We are appreciative of your dedication to the intercultural development of UCF students and furthering the goals of comprehensive internationalization at UCF. Please see below for deadlines and the required documents needed to submit a proposal for a short-term study abroad program. If you are considering developing a study abroad program for a fall term, please reach out to to further discuss the planning and development process. 

Please contact UCF Abroad with any questions.

There are two proposal options:
  1. Faculty-led - New Proposal
  2. Faculty-led - Renewal

Deadlines for Proposal Submission:
  • Spring 2020: April 23, 2019
  • Summer 2020: April 23, 2019

The following (3) documents will be required for a complete proposal submission. All documents can be sent to or dropped off in Suite 115 in the UCF Global building. 

Please note: if you will not be traveling with the short-term program you are proposing or renewing, contact UCF Abroad for an alternate form.
  • Faculty-led Short Term Proposal: For new proposals, please be sure to complete the program description with a student audience in mind, as this description will be the basis for the online program page. Completed proposal form must include the Chair and Dean signatures. 
Faculty-led New Program Proposal
Faculty-led Program Renewal Form

  • Study Abroad Appointments Form:  Completed compensation appointments form is required including the Chair and Dean Signatures. Programs that intend to have two leaders should include both leaders on one form. The second page of this form does not apply to 12-month employees.
Compensation Appointments Form

  • Course Scheduling Form: Completed course scheduling form for each course offered as part of the program, including the Chair’s signature.
  • Syllabus or Detailed Course Description: A syllabus or detailed course description is required for each course you are offering as part of the program.
Course Scheduling Form

For any program previously run but is being proposed with a significant change, such as a different program leader, country, course, or has not been offered within the past two years (2018 or 2019), a  new proposal must be submitted.

Program Development Process
  1. Meet with UCF Abroad about your intended proposal. Please contact to initiate a meeting. 
  2. Submit all proposal documents to UCF Abroad via email or in person.
  3. The Study Abroad Review Committee will review all new proposals. UCF Abroad will review all renewals.
  4. Faculty Leaders will be notified of the committee’s decision, including requests for additional information or changes.
  5. For new programs, Faculty Leaders will work with UCF Abroad guidance to obtain quotes from appropriate study abroad providers (if applicable).
  6. UCF Abroad will develop a budget and online program page with input from the program leader.
  7. Upon finalizing the budget and program page, the program will begin taking student applications.