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Faculty-Led Program Proposal

Thank you for your interest in leading a study abroad program here at the University of Central Florida! We appreciate your dedication to the intercultural development of UCF students and furthering the goals of comprehensive internationalization at UCF. Please see below for deadlines and the required documents needed to submit a proposal for a short-term study abroad program.

If you are considering developing a study abroad program please reference our guide for proposing your faculty-led program and the current 2022-2023 Faculty Leader Handbook. Please also review the additional guidelines for proposing faculty-led study abroad programs that were introduced in Fall 2021- 2022-2023 Additional Guidelines for Faculty-Led Programs.

All interested faculty are encouraged to reach out to Oliver.McSurley@ucf.edu to further discuss the planning and development process. 

There are two proposal options:
  1. Faculty-Led - New Proposal
  2. Faculty-Led - Renewal

Deadlines for Proposal Submission: 
  • Fall 2022 programs: December 15, 2021
  • Spring/Summer 2023 programs: April 23, 2022

The following (4) documents will be required for a complete proposal submission. All documents can be sent to studyabroad@ucf.edu or delivered to Suite 205A in Trevor Colbourn Hall. 
 
Faculty-Led Short Term Proposal: For new proposals, please be sure to complete the program description with a student audience in mind, as this description will be the basis for the online program page. Completed proposal form must include the Chair and Dean signatures. 
Faculty-led New Program Proposal
Faculty-led Renewal Program Proposal

Study Abroad Appointments Form:  Completed compensation appointments form is required including the Chair and Dean Signatures. Programs that intend to have two leaders should include both leaders on one form. The second page of this form does not apply to 12-month employees.
 
Faculty-led Appointment Form

 
Course Scheduling Form: Completed course scheduling form for each course offered as part of the program, including the Chair’s signature.
  • Syllabus or Detailed Course Description: A syllabus or detailed course description is required for each course you are offering as part of the program, although not required for the proposal submission. 
Course Scheduling Form

Employment-related International Travel Form: Pursuant to Florida Statute 1010.36, all Faculty Leaders must submit the international travel certification document. 
 
For any program previously run but is being proposed with a significant change, such as a different program leader, country, course, or has not been offered within the past two years (2021 or 2022), a  new proposal must be submitted.

Program Development Process
  1. Meet with UCF Abroad about your intended proposal. Please contact Oliver.McSurley@ucf.edu to initiate a meeting. 
  2. Submit all proposal documents to UCF Abroad via email or in person.
  3. The Study Abroad Review Committee will review all new proposals. UCF Abroad will review all renewals.
  4. Faculty Leaders will be notified of the committee’s decision, including requests for additional information or changes.
  5. For new programs, Faculty Leaders will work with UCF Abroad guidance to obtain quotes from appropriate study abroad providers (if applicable).
  6. UCF Abroad will develop a budget and online program page with input from the program leader.
  7. Upon finalizing the budget and program page, the program will begin taking student applications. To learn how to manage your applicants and obtain access to using our website, please keep this Terra Dotta Faculty Basics Guide handy!